LACEC Board Information

Louisiana CEC Executive Committee Meeting

August 1, 2009

Members present according to sign-in sheet: Karen, Camille, Ashlie, Donna, Marcy, Bonnie, Bill, Leslie, Dewayne, Sassy, Larry, Tiffani, Reneisha,

1.0 Call to order- by Karen at 10:35

1.1 Introduction of new members
1.2 Camille appointed Bill as parliamentarian for the meeting. She will appoint a parliamentarian for future meetings as well to avoid a change in constitution.

2.0 Minutes

2.1 April 18, 2009 minutes- Donna moved to accept minutes as written and Larry seconded. April meeting minutes were approved
2.2 June 20, 2009 minutes- Camille moved to accept minutes as written and Larry seconded. Minutes were approved.

3.0 Treasurer’s report- Ashlie and Donna provided current balances for accounts.

Super Conference Acct: $8,048.83

CEC checking acct: $28,999.32

CEC savings acct: $42,610.11

CEC CDs: $83,939.87

There is a CD due Aug. 5 that Donna/Ashlie will see about

4.0 Standing Committee Reports

4.1 Ad Hoc- Sassy previously emailed everyone a copy of the Standard
Operating Procedures Handbook. The board decided that Jackie needs to get an updated copy of Appendix A to Sassy. Camille will send a copy of the state contract to Karen for review as a guide for our future contracts. It’s simpler and easier to understand than what we currently have in the handbook. It was recommended that the cover of the handbook have “Approved on DATE” so that the board can keep up with which issues is most current. Call for Papers needs to be included in this handbook as well with revision date on the bottom. Sassy will collect all future updates/corrections/additions and keep the handbook updated. Marcy moves to accept the handbook with the edition of the date approved on cover, revision of Appendix A, and Ad Hoc as overseer of the handbook. Larry seconded. All were in favor.
4.2 Constitution/By-laws- Bill commented that all materials regarding constitution were on the website and were current. He shared with the board that any board member can request something to be put on the agenda but the President can choose not to include and/or bring up that item/topic. The board member does however have the right to bring up the item/topic as the meeting as new business. The example given was regarding impeaching an officer. The officer must have change to state in writing reasons and rationale for absences. With this said, as part of new business, a board member can make a motion to have this put on the agenda for the next board meeting.
4.3 Finance- Donna reported that we have 7 CDs totaling $98,659.46
4.4 Government Relations- Larry shared that pending legislative issues are passed on to board members via email so we can call/write legislatures. All in varying zip codes need to respond. Please forward these emails on to colleagues as well. In his emails he comments on areas to concentrate on or what action needs to be taken regarding the forwarded message. He shared that the board can choose to incorporate the national Web sticker on our website as well. Information was shared with Dewayne for review.
4.5 Membership- Bridgette was at guard duty so Donna gave her report. Donna asked that members send Bridgette ideas for bumper stickers ASAP. Camille shared branding information from Leadership conference which we could use for the stickers. Donna also shared that several newsletter were returned. An updated membership needs to be sent to Lowry’s and current count given to board. Sara Dubois set up a table at LaSARD (La. Autism Conference in NO) and recruited approximately 10 new members. Lots of materials were distributed regarding CEC and membership. Karen and Bridgette received a flyer from National for free advertising for conferences. Bridgette had done this last year for SC. Karen will contact Bridgette regarding the bumper stickers. An electronic vote will be taken for the content with incorporation of the “branded logo” from National.
4.6 Multicultural- Wanda did not send a report
4.7 Newsletter- Karen reported that she explained to Rory that there were funds for either one large mailing or two smaller newsletter mailings. The Spring 2009 newsletter was requested from Mary Beth at Lowry’s so that it can be put on the website. We will continue to use Lowry’s for newsletters.
4.8 Publicity/Awards- Bonnie reported that all forms were sent out. She will send reminders also. At the end of August she will be sending National the materials for students who are competing at the National level.
4.9 Scholarships/mini-grants- Donna stated that the committee needs to try to have a diverse selection as representative of the state. Marcy reminded the board that the application states you do not have to have grant writing experience; therefore, we can not expect these teachers to have past experience in writing grants. Content and need must be considered more than “appearance and/or format.”

4.10 CEC-Tiffani reported for the group. They are considering adding La. SCECto Facebook. Concerns were shared regarding photo releases for children and liability issues. Camille stated that group was looking into ways to control posts and memberships. The group is considering a Back to School gift basket to be raffled off to raise funds to attend Nationals. Camille shared that Southeastern was looking into getting a tour bus for the Nashville trip. They may have room for other SCEC members and/or professionals. She will keep us posted on the bus.

4.10 Reported included above
4.11 Technology- Dewayne asked that members let him know of anything we would like to be added to the site. The Call for Papers will be located in 2 different places on the site to make it easier to access. Sassy reminded the board about the Spotlight on Teacher section that we have discussed on different occasions in the past but have yet to display on the site.

5.0 Super Conference 29- January 25-26 Cajun Dome

5.1 Proposals-

5.1.1 Paul emailed Call for Papers to some previous presenters. It was noted that some categories were left off this Call for Papers. The corrected/updated form will go to Dewayne for the website and Sassy for the handbook.
5.1.2 Contract for invited speakers- Camille will send Karen a copy of state contract for review and as a guide for our revised form. Contracted speakers must be approved by the board. We have funds for 4 or 5 speakers at the $599 rate.

5.2 Vendors- Camille doesn’t have vendor information. List needs to be emailed to her ASAP. Bill or Donna will call Clark for current booth rate. Vendor form in handbook needs current date and current prices. Karen will email Camille vendor stuff and Ashlie will send her attendees.
5.3 Contract for facilities- Contract with cost s for the selected dates was obtained by Cindy.
5.4 Theme: All Students Win, Super Conference 2010
5.5 Materials- Larry reported that screens costs were as follows: 60x60 screens were $77.99 plus s/h and 70x70 screens were 98.99 plus s/h. Karen reported that she can get cord wraps for $125 total for 10 wraps.

6.0 New Business

6.1 National CEC Leadership Training- Camille thanked board for allowing her to attend. She passed around the Branding guide and discussed strategic planning for La. CEC as modeled by National. Pamphlet was shared with board regarding strategic planning. She also discussed communication in terms of membership development and electronic ways to communicate and recruit new members. The Take 2 program was mentioned. New teachers can have a 2 year transition period where they still pay student rates.
6.2 Meeting dates- September 26, 2009 at ULL at 10:30 Bourgeois Hall
6.3 Other discussions- Marcy made a motion to purchase 2 screens (60x60) and 10 cord wraps. Sassy seconded. All were in favor.

6.3.1 A motion was made by Donna Wadsworth regarding President-elect. Due to the ongoing performance and attendance problems of our current President-Elect, D. Paul Mooney, I move that the Constitution Chair, Dr. Bill Rieck, be directed to contact Dr. Mooney, to review problems discussed at the June and August board meetings. Dr. Rieck should request a firm commitment, via e-mail or in writing, that Dr. Mooney will comply with all expectations of the board, including but not limited to attendance. In the event Dr. Mooney does not comply he should be asked to resign for the sake of the organization. In the event Dr. Mooney does not resign that his impeachment, in accordance with section five of the LACEC constitution, be placed on the agenda for the next meeting on September 26, 2009. The motion was seconded by Camille and Larry. Motion was passed unanimously.

Adjournment was at 12:35.