Louisiana CEC Executive Committee Meeting

August 25, 2007

Peabody Hall, Baton Rouge

 

Executive Committee Members Present:

Bill, Tonie, Cindy, Bridget, Ashlie, Paul, Gerlinde, Sassy, Wanda, Bonnie B., Karen, Marcy, Larry, Donna, and Jackie

 

 

1. 1.0              Call to Order by Bill at 10:10 AM
2. 2.0              Minutes reviewed. Marcy moved to accept as written and Larry seconds.
3. 3.0              Treasurer’s report- Donna
1. 3.1              See handout for full report (copy on file in secretary’s binder.)
2. 3.2              Mileage is now 44 cents
3. 3.3              Jackie moved to accept as presented and Karen seconds
4. 4.0              Standing Committee Reports
1. 4.1              Membership (Ashlie)- will update addresses for future newsletters and get to Lowry’s.  She also received email and telephone numbers for current members.
2. 4.2              Newsletter- Paul- Pictures were taken of those present today to put in newsletter along with articles submitted by board member.  Super Conference registration forms will go out with the next Newsletter.

            Paul would like a list of Masters and/or PhD programs to recruit students.

            Donna and Karen were asked to assist in composing this list.

1. 4.3              Government relations-Larry reported on his trip this summer. He will       continue to forward information to board members included that on Javits grant. He briefly spoke about growth models for Special Education students needing to align with high stakes testing. RTI is part of the growth model as well as Dibels and Aimsweb.  CEC has not taken a stand on RTI since it is intended to be a “regular education” initiative.
2. 4.4              Publicity and Awards- Bonnie reported that Oct. 16 will be the deadline for National Yes I Can! Award applications. It clarified that we will not send in a nominee/applicant this October.  The student selected for Super Conference 27 will go on to National competition in 2008.  Bonnie is compiling a CD to distribute to directors and supervisors. If you would something included on this CD get it to her ASAP.
3. 4.5              Constitution/By-laws- Jackie reported that our fiscal year is now July 1- June 30 as determined by the votes of La CEC members this summer.  She reminded members to print out and have as a reference a copy of the updated constitution that she sent via email.   Article 4 Section 2 reflects the change in fiscal/administrative year.  Jackie brought up the conference duties of officers. She suggested we move up the election to February so that new officers will be prepared to assume responsibilities before July 1. At this time, Sassy suggested we create a Policy Manual so that there would be consistency in the roles/duties of officers for Super Conference and such. Bill appointed Sassy as Chair of the Policy Handbook Committee. Jackie volunteered to assist.  Executive committee members are asked to get descriptions and/or any other pertinent information regarding your office or standing committee duties to Sassy by Sept. 10.
4. 4.6              Finance- Donna requested moving $10,000 from savings to main account.  Karen moved to authorize Donna to move $10,000 to checking account and second was from Wanda.   Donna did mention that the accountant raised rates.
5. 4.7              Scholarships/Mini-grants- Karen gave report for Barbara and handed out the applications for both.  Executive Committee decided to move deadline back for both to Nov. 1.  Donna brought up the point about “need” of the applicant over “the pretty application” due to participation in grant writing class.  The committee agreed that preference should not be given to students.         Scholarships-  La CEC presents two    $1000 scholarships one of which is in memory of Cecil J. Picard.   For both grants and scholarships, state that checks go out by Dec. 31, 2007.
6. 4.8               Multicultural- Bridgette- no report
7. 4.9              Technology- Charlotte- not present-    Executive committee members did comment on how nice the website is with new changes.
8. 4.10          Student CEC- Gerlinde suggested theme for art for cover of program. This will be tabled until new business. She is going to submit a request for active SCEC chapters in the Newsletter.

5.0      Super Conference 27

 

1. 5.1    Cajundome Changes- Bill reported that Lafayette Convention and Tourism will provide $1000 towards our bill with Cajundome as well as provide name tags.
2. 5.2    General discussion on registration- was covered at May meeting
3. 5.3    Vendors- Karen reported on vendors. She handed out a listing of confirmed “paying” vendors as well as past vendors who have not yet paid and potential new vendors.  Please submit any information (email, telephone, addresses, fax) you have regarding potential new vendors to Karen ASAP.   Karen also reported we only have 1 paid ad for the program.   Bill reminded the committee that we need 50 booths and 1000 attendees to be self sustaining organization.
4. 5.4    Program- Cindy reported that she received 30 proposals.
1. 5.4.1        21 emailed her saying their proposal was in the mail.  Many board members voiced concern over not receiving a proposal form therefore were unable to recruit speakers.   Cindy brought to the committee 3 requests for the registration fee to be waived.  Sassy moved to waive fees for IDEA partnership and second was by Marcy.    Cindy made a motion to only waiver presenter fees for invited speakers which Sassy seconds.
2. 5.4.2        Invited speakers- send ideas to Cindy.
3. 5.4.3        Strands- Cindy reports she hasn’t received anything on transition. Members were asked to volunteer as strand coordinators.
1. 5.0              Old Business
2. 6.0              Old Business
1. 6.1              Results of amendment vote- Marcy reported that all votes received were positive

 

1. 7.0              New Business
1. 7.1              Gerlinde moves to use “Learning without Boudaries” as theme for art work. Sassy seconds.  Art work is due to Gerlinde by Oct. 15.
2. 7.2              Donna reported that Reed Rhodes and family were now in Bejing, China.

 

1. 8.0              Establish dates/location for future meetings-

September 29 at 10 AM, Bourgeois Hall in Lafayette

No meeting in October

November 3 at 10 AM, Bourgeois Hall in Lafayette

 

 

Meeting was adjourned by Bill at 12 PM.