Louisiana Council for Exceptional Children
Minutes
February 27, 2010

1. 1.0  Call to order by Karen at 10:45 AM

Karen appoints Bill as Parliamentarian for meeting.  Donna seconds.

1. 2.0  Minutes-
1. 2.1  Marcy will get minutes from pre-conference meeting to everyone via email
2. 2.2   Jan. 26 post conference meeting minutes- Marcy makes a motion to accept minutes as written and Bill seconds.
2. 3.0  Treasurer’s Report- see hand out
1. 3.1  Ashley made a motion to authorize Finance chair and treasurer to negotiate CD renewals in the best interest of the group which may include moving to funds to saving.  Larry seconds.  Donna made a motion to authorize Ashlie to move money from SC account to CEC operating account.  Cindy seconded the motion.
3. 4.0  Super Conference 2010
1. 4.1  Treasurer’s report- reported above
2. 4.2  Other SC 2010 business- Larry reported that the screens came in. Will save old screens for parts if needed for repairs.
1. 4.2.1        Handouts- try to put online ahead of time.  In “thank you” notes, Paul will ask presenters for electronic copy of handouts for our website
2. 4.2.2        SC Registration committee stated that collecting fees from presenters is an on-going problem each year. It was recommended that we put a statement in Acceptance letters that presenters must pay by certain date or their presentation will not be included in program.
3. 4.2.3        An overhead was broken during conference- but Karen said it was repaired so it is no longer a problem.
4. 4.2.4        Marcy inquired if Cindy’s cords were found. Cindy reported that her new Dell LCD cords were still missing. Donna made a motion that CEC refund her cost for cords and Marcy seconded motion. All present were in favor.
3. 4.3  Super Conference 30
1. 4.3.1        Location- Donna, Cindy and Camille were on the committee to investigate possible conference sites across the state.  Cindy reported that the Civic Center in St. John only has 4 large meeting rooms. Ponchatrain Center has 5 large meeting rooms. Morial Convention Center- J  too big/costly.  Marriot in Baton Rouge $12,000 plus food and rooms. They could accommodate parking for 500 attendees. Alexandria Convention Center had 6 meeting rooms and a good exhibition hall.   NO Hotel (?)  meeting rooms were good but no room exhibit hall.  Hilton in Lafayette would love to have us back but couldn’t accommodate us at 800 attendees.  $15,000 with food and 179 rooms.  Parking was terrible as many on board brought up bad past experiences.  Crowne Plaza Lafayette-
2. 4.3.2        Paul made the motion to continue on with the Cajun Dome and Bill seconded the motion. All present were in favor/agreed. Donna will agree for Bourgious Hall to be open and available for us to have lunch delivered. Bill reserved the dates and contract can be emailed to Karen for signatures and she can fax back to the Dome.  Dates for SC 30 are January 23 (set-up) with conference on Jan. 24-25,2011. Karen will get with Clark for prices and hotel bids. Camille will be asked to send out “Save the Date” to vendors and DeWayne can put up “Save the Date” on website.
4. 5.0  Standing Committee Reports
1. 5.1  Ad Hoc- no report
2. 5.2  Constitution- Bill had no report
3. 5.3  Finance- Donna combined her report with Ashlie’s which was previously presented
4. 5.4  Government relations- Larry that those going to National pick up CAN info.  Bill, Donna, Karen, Bridgette, Cindy and Colleen will be going.
5. 5.5  Membership- Bridgette got letters back which helped to update membership. Bumper stickers- window cling is preferred and an electronic vote will be held
6. 5.6  Multicultural- Wanda had no report
7. 5.7  Nominations- VP Bonnie B.  and Treasurer Ashlie.  Cindy will send out nominations cheapest way~ likely to go out with newsletter within 2 weeks.  Marcy made the motion for the slate to be accepted and Larry seconded. All were in favor.
8. 5.8  Newsletter- Please contact Lem at lemwest2000@yahoo.com  March 5 is the deadline for articles to be submitted. 
9. 5.9  Publicity/awards- 3 Yes I Can winners will be recognized at National
10. 5.10          Scholarships/mini-grants- If forms for mini-grants and/or scholarships are updated we need to review as a board. It will be placed on the agenda for next meeting.
11. 5.11          Student CEC- They would like to work on volunteers for next year. Students will hand out stickers and host each session. Would like to get a list of volunteers early to schedule to cover all sessions (possibly the Friday before Conference.) SGA cut out travel funds so they are considering recruiting businesses to get to Nashville.
5. 6.0  New Business
1. 6.1  Date for next meeting is Saturday, May 8  at 10 AM in Baton Rouge.  Paul will be asked to secure Peabody on LSU campus. If not available, meeting will be in Lafayette at Bourgeois Hall.
2. 6.2  No other discussion

7.0  Meeting was adjourned