Louisiana CEC Executive Committee Meeting

January 10, 2009

 

Members present: Cindy. Colleen, Charlotte, Paul, Karen, Sassy, Gerlinde, Marcy, Larry, Donna

 

1.0   Call to order at 10:55

2.0   Minutes- Larry motioned to accept as emailed and Karen seconded the motion

3.0    Treasurer’s report- Donna reported for Ashlie- rolled over CD into savings as discussed at previous meeting.  Now have $38,851 in savings. 

            La CEC account 19,053.60

            Super conference balance is not exact because more checks to be deposited

                        Registration – 203 registrations received as of Friday, Jan. 9

                        In past, we have had closer to 600 at this time

            Deadline for pre-registration discount was extended to Friday, Jan. 16

 

4.0

            4.1 Membership- Bridgett on military duty Cindy gave report. Board was emailed the discount form and also it was in preliminary program. She has conference calls scheduled with Nationals.

            4.2 Newsletter- Info for the next newsletter is due to Gerlinde by Feb. 28. A blurb calling for nominations may need to be included in this newsletter

            4.3 Governmental relations- Larry has been emailing board updates. Waiting for new administration /president to take office at this time.

            4.4 Awards- Cindy gave report for Bonnie- Tyler Harvey was selected as a National Yes I Can Winner. He will be recognized at Nationals in April.

            4.5 Constitution- Jackie was absent and asked to table any constitution discussions at this time.

            4.6   Finance---  we need to drum up registration.

            4.7 Scholarships/ minigrants- no report

            4.8 Multicultural- no report

            4.9 Technology- Charlotte asks that we let her know of any updates and/or info that needs to be added or deleted to the website

            4.10 Student CEC- Colleen reported we now have a president and governor for La. CEC.   Governor Jailee Holllars  (also the president at Southeastern)

                  President Tiffany Wassermann (Past President at Southeastern)

            Colleen will send blurbs/info regarding both to Charlotte, Cindy and Gerlinde.

   SCEC group is working on making items to sell at their SCEC booth at Super Conference to raise funds to attend Nationals

            4.11 Adhoc- Sassy reports she is having 2 boxes made to collect Conference evaluation forms, looking into using 2 different colors for evaluations for each day of conference, in the future would like to see individual presenter evaluations done for each session

           

5.0 Super Conference

            5.1 Presenters- board reviewed the program hand-out provided for Karen for corrections and suggestions to fill in gaps

 

            A motion was made by Gerlinde that Dr. McCartney’s students be allowed to attend her presentation and vendor area for $5. Colleen seconded the motion.  Board approved.

 

            SCEC officers will share a room at state rate

 

            Expenses line items- Melinda’s bill for typing the program was $2100 (last year  $1800 was billed for program) There is no line item for vendor clerical work. Ashlie’s mom has not yet submitted her timesheet for clerical work for registration.

            Sassy makes a motion to pay Melinda the $2100 for program clerical work. Marcy seconds the motion.

            ***Statement will be added to policy manual regarding clerical work and remaining within the budget line items.

 

            Awards program- SCEC will handle decorations

                        Barb, Colleen, and Bonnie need to get info together for awards program

Strand Coordinators

            Cindy volunteered to make stickers for CLUs

            Presenter ribbons- Donna will order

 

Registration- Jackie will divide names up evenly so we don’t have clusters at pre-reg. check in stations

 

Marcy will get 3 posters  indicating room locations ( ex. Music Rooms is Upstairs in Convt Center, Parish Rooms next door.  This will also be labeled on the top of the at-a-glance handout.”

 

Cindy will deal with Scholastic regarding the requested vendor refund.

 

** Noted that the existed policy of 90 days prior to conference for vendor refund was not on vendor documents. We need to make sure this is on future vendor documents and also a copy placed in policy handbook.

 

Vendors- Needs to be added to policy handbook under VP

            Vice president is responsible for “Check-in packet” which will contain:

                        2 markers to use for marking door prize cards

                        Vendor Certificate

                        SC Program

                        2 name badges

            VP also collects door prizes upon vendor check-in

 

Only 2 paid ads for the program this year

Door prizes- Paul will create a vendor card that will be used for the drawing of door prizes. Cindy will donate markers

 

4 “paid” invited speakers

 

1:45 PM  Marcy makes a motion to adjourn, Collen seconds the motion

 

Next meeting- Feb. 28 at 10:30, ULL Bourgeouis Hall