La. CEC Executive Comm. Pre-Conference Meeting
Minutes
January 24, 2010

 

1.0       Call to order by Karen at 5:20 PM

1.1   Camille appoints Bill as Parliamentarian.

1.2    Lem was introduced as new Newsletter Editor.

 

1. 2.0              Minutes- Larry moved to have minutes approved as emailed, Bill seconded
2. 3.0              Treasurer’s report-Ashlie gave report.  761 people have paid registration so far.  Mileage- discussed going to IRS rate. Ashlie made a motion that we go with IRS for mileage and Wanda seconded. Four members opposed all others present in favor motioned carried. Mileage is now 50 cents/mile.
3. 4.0              Super Conference 29
1. 4.1              Presentations- Paul reported that 10 rooms were all filled with presenters. 5 invited speakers. Joe Ryan was called to active duty. He gave Paul a list of possible “fill-ins” one being Steve Elliot (advocacy attorney with visual impairment.)  Mr. Elliot has agreed to come as an invited speaker. His contract was for same day travel. Joe Ryan’s contract was voided.  12 poster sessions were accepted.
2. 4.2              Vendors- Camille brought it to committee’s attention that one vendor wanted to be “exclusive” vendor. Next meeting we need to revise form.  For the current vendor with “exclusive” issue- Marcy made a motion to refund her less the cost CEC has to cover. Paul seconded the motion. Unanimously passed.
1. 4.2.1        Door prizes- Wanda will get list of prizes. Cindy donated microphone and battery charger. Cindy also donated camera for YES I CAN award.
3. 4.3              Registration- Marcy and Ashlie reported all going well. Changes were recommended for future pre-registration forms.  Changes included- listing only email addresses (no phone numbers) for contacts, La. CEC needs an email address that can be used to send out confirmations, clarify “student” on form.
4. 4.4              Membership- 2 free memberships will be given out. Nationals sent handouts.
5. 4.5              Awards- Programs printed.
1. 4.5.1        6 students and 1 para award. 3 National Winners are from La.
2. 4.5.2        Scholarships- Cindy motions to give Bonnie Wise scholarship. Donna seconded and all present were in favor.
6. 4.6              Student-
7. 4.7              Technology- no report
4. 5.0              Standing committee reports
1. 5.1              Ad Hoc-  Karen reported printing 250 evals.  Tally sheets will be at each check in station to determine what areas those attending the conference represent ( teacher, administrator, early childhood, etc.)  Looking into online survey for future conferences.

 

Cindy reminded the board that May 1st new officers transition. Names for treasurer and Vice-President are needed for the newsletter. Give to Cindy by Tuesday so she can get bios to Lem for the newsletter to go out in timely manner.

 

3:30 Tuesday~ Wrap-up meeting after conference in board room.

 

Meeting adjourned. Dinner for the executive board at Chris Wadsworth’s home.