La. CEC Executive Committee Minutes

September 27, 2008

ULL 

 

Members present: Bill, Wanda, Ashlie, Marcy, Barb, Jackie, Cindy, Sassy, and Karen

Melinda (Karen’s GA) was also present

 

 

1. 1.0  Call to order  10:25 AM
2. 2.0   Minutes- Karen approves, Wanda seconds to accept minutes as emailed
3. 3.0  Treasurer’s report by Ashlie- see attached
4. 4.0  Standing Committee Reports
1. 4.1  Membership- Cindy reported that Bridgette has been in contact with Nationals regarding a discount for membership possibly for the month of December
2. 4.2  Newsletter- Sassy reports that Gerlinde needs newsletter articles ASAP
3. 4.3  Government relations- no report
4. 4.4  Publicity/awards- Cindy reported that Bonnie has sent emails with the forms and that she will send out reminders on Monday
5. 4.5  Constitution/By-laws- Jackie
6. 4.6  Finance- Donna reported that 5 CDs were done with 2 left to regroup with consistent names for IRS.  All 7 total $97,051.87

Traveler’s Insurance- letter came regarding new underwritten in November since Pheonix pulled out.  There could be a $57 increase in premium.

1. 4.7  Scholarship/Mini-grants- Barb reported the deadline as Nov. 1 and awards will go out late December. She will get Scholarship/minigrant info to Sassy to update the policy handbook.  10 minigrants will be awarded and 3 scholarships (Picard, Wise, and LA CEC.)

A motion was made by Marcy that the following be added to the procedures handbook: Current executive board members, spouses, and children can not apply for scholarships and/or minigrants.    Karen seconds the motion. 

            4.8 Multicultural- Wanda reported she needs suggestions for presentations for SC

            4.9 Technology- no reports. It was suggested that perhaps a Co-chair could assist with technology

            4.10 Student CEC- It was reported that Gerlinde sent Coleen the info for cover art and no response was received.  Applications need to be distributed.

            4.11 Ad Hoc/DCDT- Sassy handed out the standard operating procedures handbook for review/comments. Please make comments and give or email to Sassy ASAP.

 

1. 5.0  Super Conference
1. 5.1  Call for papers- invites sent out. An excel sheet of contacts is being created.  Karen will get strand coordinators copies of proposals.  Approximately 5 presentations per day per strand.   Poster sessions with vendors at lunch.  10 rooms are available for presentors.

 

1. 5.3  Invited speakers- get possible suggestions to Karen
2. 5.2  Vendors- Karen reported that 27 booths paid for at this time
3. 5.4  Theme/cover art- Gerlinde sent info to Colleen
4. 5.5  Strand Coordinators-
1. 6.0  New Business
1. 6.1   Board meetings- Nov. 15 @ LSU    10:30 AM
2. 6.2  Open topics- Internet hook-ups for conference- Karen looking into it and will pick up extension cords. 

 

     Projectors- Cindy will bring 2, Sassy 3, Karen/Barb will bring some as well.

 

Oct. 1-7 Karen will be acting president since Cindy is having surgery

 

Donna and Ashlie presented Budget line item increase for insurance by $100 and miscellaneous increase to $200 because it is currently -36.08.

Marcy makes a motion to increase the insurance line item budget by $100 and miscellaneous line item budget to $200. Karen seconds the motion.

 

 

12:10 adjourment